Gather up the best candidates
With all of the options at your fingertips, you can start exploring each individual location and see which will do the best job of meeting your event’s needs. Each listing comes with transparent pricing, tons of high-quality photos that give a realistic view of the rental space. There’s also a full list of included amenities. If there are any optional add-ons available, such as AV equipment or in-house catering, it will be clearly listed with its price. Be sure to cross-reference this information with your must-haves from earlier and save the listings that match these most closely.
Another benefit of using Peerspace to find the perfect venue for your next event is the ability to directly message the host before you even book. This way, you can ask any questions and clarify whether a space will suit your needs before you ever have to negotiate a contract!
When you’ve gotten down to a short list of candidates, it’s time to rank them by how well they suit your event’s needs. Consider what things you’ll need to focus on during negotiation, making a list that you can easily reference when discussing details with the host.
Beginning the negotiation process
With a list of your most qualified options and your must-haves, you can now negotiate a venue rental agreement. On Peerspace, all you have to do is click the “Message the Host” button on whatever listing you’re hoping to rent.
Then, you can describe your event, your unique needs, and what aspects of the venue rental you intend to negotiate. Thankfully, Peerspace’s up-front pricing structure means you should already have a good idea of the cost of the space and whether you’ll need to purchase any add-ons.
Leveraging your bargaining power
As the person putting on an event, you have a surprising amount of leverage over venues, which are ultimately seeking your business.
Here are a few tips for how to negotiate a venue rental agreement like a pro:
- Highlight your event’s unique selling points: What exactly makes your event so special? By showcasing the reasons you’re putting on a one-of-a-kind event, you give the host a reason to shine alongside you. The two of you can even collaborate to make sure your guests have the time of their lives.
- Explore providing future business or referrals: Did you find a venue that outshines all the others? Then you’ll likely be returning for future events or telling your friends and colleagues all about it. Establishing a relationship with a particular host may inspire them to help you out down the road with lower rates or extra accommodations.
- Show you’ve done your research: Peerspace’s comprehensive platform allows you to negotiate with confidence knowing what nearby competitors are offering.
Running late on planning? Never fear; simply put these last-minute party ideas to the test!